Google has a similar feature with Drive, but we prefer the usability aspect of Dropbox for storage. We have a very organized filing structure so I know exactly where marketing materials or website images for a specific project are going to be. Our SpinWeb Dropbox is organized by client projects. It can even replace MS Office for many people. I use it sometimes for converting Excel spreadsheets to the right kind of. For instance, if you don't have Pages or Word, you can upload a Word document to Google Docs and it will convert the file into an editable format. Google Docs is great for opening and editing documents when you don't have the right app. Once the document is finished, then I put it in Dropbox. Then I send the doc link to our designer. She and I can both go into the document at the same time to make revisions and add comments or questions for the other person. Then I'll send her a link so she has access to the file. I always use Google Docs to write drafts of ebooks, blog posts, and other content that needs to be shared, reviewed, and approved by others.įor example, if I am going to collaborate with a client on an ebook we're co-writing, I will start a Google Doc and make a draft.
So, when should you use Dropbox instead of Google Docs? Working Documents in Google Docs All of your files are safe in the cloud and you can login to retrieve them from a new computer or mobile device.ĭropbox also makes it really easy to share files with others, create shared folders for clients, and to share links.Īll of your files sync seamlessly so you can save a document on your laptop, update it on your phone, and a coworker can access it later and make changes. Your computer gets stolen or damaged? No problem. You can set up this folder on your computer so that your files automatically save to Dropbox and they sync automatically. There are two ways to access your account: through or through a folder you set up on your computer. You never have to worry about backing up your server or updating software–it's automatic. There are several reasons why it is superior to the old model of a shared local server. In the old days, and organizations still do this, you would have a "shared drive" on your server.
For SpinWeb, it's our shared space for files, documents, photos, videos, and other digital assets that we need to store. I like to think of Dropbox as a cloud-based filing system. We've already discussed the basics of Google Docs, so if you need a quick reminder click over here to learn how to Google Doc Like a pro. Dropbox and Google Docs are amazing collaboration tools.
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